A1 · For bookkeeping practices
Less chasing. Fewer receipts. More time for clients.
AI that sorts receipts and statements, chases missing paperwork and drafts client replies, on Microsoft 365 secure enough to trust with your clients' finances.
- Based in Sydney
- Fixed prices
- Files stay in your Microsoft 365
- You approve everything
- 09:14Email received from J. Chen, 3 attachments
- 09:14PAYG summary → Clients / Chen, J / FY2026Done
- 09:14Bank statement → Clients / Chen, J / FY2026Done
- 09:14Receipt → Clients / Chen, J / FY2026Done
- 09:15Checklist: 3 of 3 documents receivedDone
- 09:15Reply drafted for your approval“Thanks Jenny, we've got your PAYG summary, bank statement and receipt. That's everything we need for now.”Waiting for you
Example only. A fictional client.
You approve everything before it goes out.
A2 · Sound familiar?
Sound familiar?
Four moments we hear about from practices every week.
Typical situations, not client stories.
FILE NOTE 01
Receipts in every format.
Photos, PDFs, forwarded emails and screenshots arrive all month. Someone opens each one, works out which client it belongs to, renames it and files it by hand.
FILE NOTE 02
Month-end chasing.
The same clients, the same missing statements, the same reminder emails, every month. Then a second reminder when the first one gets buried.
FILE NOTE 03
The same questions every week.
“Did you get my receipt?” “What do you still need from me?” Each answer takes two minutes, and there are dozens of them.
FILE NOTE 04
The quick tidy-up.
A staff member pastes a client's transactions into a free AI tool to tidy them up quickly. It's not malicious, it's just fast, and nobody knows it happened.
“60% of Australian workers say they use AI tools their employer hasn't approved.” Okta survey, reported by The Register
A3 · Try it
Pick a document. Watch what happens.
This is what AI Document Intake does with every attachment your clients send.
Fictional documents. No real data is used.
↑ Pick a document to start← Pick a document to start
A4 · What changes
What changes when AI does the admin.
AI Document Intake
Client documents recognised, named and filed for you.
Before
Attachments opened, renamed and filed by hand.
After
Documents are recognised, named, filed to the right client and ticked off the checklist.
You stay in control
- Anything it's unsure about comes to you.
AI Client Chasing
Reminders sent until every document is in.
Before
Someone tracks who's missing what, and writes every reminder.
After
Polite, personal reminders go out on your schedule until everything's in.
You stay in control
- You approve the wording once.
AI Inbox Triage
Client email sorted, with replies drafted for your approval.
Before
Every email feels urgent, and replies pile up.
After
Email is sorted by client and urgency, and replies are drafted in your firm's tone.
You stay in control
- Nothing is sent until you approve it.
Also: AI Meeting Notes, Secure Client Onboarding (AML/CTF), Safe AI Rollout and Microsoft 365 Security Hardening. Ask us on the call.
A5 · How it starts
How it starts.
- 01
AI Readiness Call.
A free 30-minute chat. We look at where your team's week goes and show you one time-saver working, live.
Free.
- 02
Your first AI workflow, set up properly.
For example AI Document Intake or AI Inbox Triage. Built in your own Microsoft 365, tested with your team, and measured 30 days later.
From $2,950, fixed price.
- 03
AI Care or AI & IT Care.
Your AI looked after and improved, or all of your IT looked after too.
From $390 a month.
Prefer a written plan first? Ask about the AI Readiness Review, $1,500 fixed.
All prices in AUD, ex GST.
A6 · Safe with client data
Built for firms that hold sensitive client data.
“39% of Australian small businesses name privacy and security as their top AI concern.” Intuit QuickBooks 2026 AI Impact Report
- Your files stay in your own Microsoft 365. AI tools only see what each task needs.
- Your client data isn't used to train public AI models.
- A person approves anything that goes to a client.
- Every login uses two-step sign-in, and staff only see the client files they need.
- Your team gets a plain-English AI policy, so everyone knows what's allowed.
A7 · Hours-Back calculator
How many hours could your practice get back?
- HOURS BACK A WEEK
- 19–29
- WORTH A YEAR
- $57,400–$86,100
About 19–29 hours a week back, worth around $57,400–$86,100 a year.
Estimate only, assuming AI handles 20–30% of routine admin. Your real number comes from a live build, and we measure it 30 days after go-live.
A8 · Who you'll deal with
Hi, I'm Sid.
For 8 years I've kept businesses' systems secure and running: Microsoft 365, cloud, networks and security across healthcare, hospitality, government and not-for-profits. Most AI consultants can't touch your systems, and most IT providers won't touch AI. I do both. You deal with me directly, from first chat to go-live.
Book your free 30-minute chatA9 · Questions
Questions bookkeepers ask
Will our client data be used to train AI?
No. We set up AI tools on business plans and settings that don't train on your data, and your files stay in your own Microsoft 365.
Do we need Microsoft Copilot?
Not necessarily. We're vendor-neutral and recommend whatever fits your firm and budget, sometimes Copilot, sometimes another tool, sometimes none.
Does it work with Xero, MYOB or our practice software?
Often, yes. We confirm what connects on your free 30-minute chat, before you spend anything.
What if the AI gets something wrong?
Anything that goes to a client waits for a person to approve it, and we design every time-saver so mistakes are caught before they leave the firm.
We already have an IT provider. Is that a problem?
Not at all. We can look after just the AI side and work alongside them, or look after everything if you'd prefer one person for all of it.
How long does a first AI workflow take?
Usually two to three weeks from go-ahead, depending on the workflow.
Are you local?
Yes. We're based in Sydney and come on site when it helps. Most work is done remotely inside your Microsoft 365.
See what AI could take off your team's plate, in 30 minutes.
We look at where your week goes and build one small time-saver live. You leave with a clear next step, whether or not you work with us.
Book your free 30-minute chat